How to Manage Your Business While Traveling

Whether it’s following up on work, assigning tasks, checking on your business mail, or just replying to customers, it can all be done from your phone. As a matter of fact, almost anything can get done online, through your phone today.

Yes, it’s that simple. But don’t go running home or rushing off to your next vacation destination just yet! We need to establish how you can get all this done and more without being at the office. Keep reading to find out the key factors you need to consider when managing your business while traveling or being away.

Key Factors to remotely managing your business:

Conduct Regular Meetings:

Everyone doesn’t need to be huddled up in the conference room to conduct a good meeting; you can get remote employees, freelancers, and employees at the office all in the same meeting with just an internet connection.

Now meeting on a daily or even weekly basis can be difficult while you’re traveling because you’re mostly busy and have other things to address. However, meeting with the managers weekly or bi-weekly will reassure your presence in the office and confirm your supervision on all business matters.

You can easily conduct meetings through Skype or Google Hangouts where everyone can see each other and even share files if needed. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for demonstration.

Be sure to regularly interact with your employees no matter where you are and build close relations with them that can evolve into trust. If this is accomplished, you’ll never need to worry about business when you’re away.

Follow-up on Work Progress & Hours:

You being away from the office should never mean work doesn’t get done or is on pause. Technology created a solution for slacking or lazy employees, time tracking software. This type of software allows you to track employees working hours so you will always be updated with who came late or who worked overtime.

Employees will be able to track their shifts, breaks, and leave notes on their work progress.

There are many types of time tracking software, some are essentially focused on tracking working hours like ClockIn Portal that generate timesheets and can be integrated with payroll systems.

Others include a project management feature like Zoho Projects where you can share projects, assign tasks, and follow-up on tasks.

You can also use essential project management software like Basecamp or Asana that mainly focus on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set deadlines, add attachments, and eventually mark them as complete. With a straightforward tracking method of working hours and work progress, employees will feel obligated to stay focused and get things done faster.

Handle Business Mail Instantly:

While traveling, your mail is something you mustn’t forget about. Neglecting your mail for even a few days can lead to problems. Unattended mail can be important contracts from clients, documents from partners or investors, or feedback from your customers.

With a virtual mailbox, you can take your mail with you wherever you go.

A virtual mailbox is a mailbox that you can access online and handle your mail. The options vary from shredding any document or forwarding packages to opening, archiving, or downloading mail in just a few minutes. Your mail is delivered to secure mail facilities where the envelope is scanned and uploaded to your cloud-based mailbox for you to control.

So not only is it remote access to your important mail, but it eliminates the need for a mailroom! This means lesser paper storage, no mail operators, and faster mail operations, a win-win for you and your pocket.

Now, you’re ready to go!

With your business essentials all in check, you can easily travel whenever needed without worrying about work falling behind or inefficiently managing your business. By following these three factors, you can manage your tasks and still have time to enjoy your vacation!

PostScan Mail guarantees that a future change of address or being away for frequent traveling will not pose any problem. They receive your mail, scan the outside, and alert you online. You can then view your scans and manage your mail and packages remotely through any device connected to the internet. Upon your request, they can scan the content of your letters, shred or recycle the junk mail, forward your items to the address you pick or store your mail at their facility for as long as you wish, all with just a click.

Mobile Broadband is the Next Solution For People on the Move

Mobile telephones have become mere toys for our coming generations. We stay in contact with our family members, business and social activities through the web. in these demanding conditions, it’s become a requirement for companies to not only go browsing, but also mobile. Business mobility has massive outcomes and probabilities. Mobile Broadband gives your business the edge to excel and succeed in your field of experience. To make effective use of something, you have to know about it inside out.

Mobile Business Broadband is the term described to use the web at high use speeds, through devices,e.g. wireless modems, mobile telephones and laptops. Various network technologies are used for this process including GPRS, 3G, WiMax, LTE UTMS / HSPA, EV-DO and some satellite based systems. Mobile Business Broadband is beginning to become a more urgent way for us to use the web. the technology is still in an early enlargement period and characterized by seriously uneven offers from web service suppliers with mixed pricing structures, as well as chalk and cheese degrees of service performance.

In this highly patchy eventuality, service suppliers face a major test in developing interesting mobile broadband offers, which can drive market saturation while delivering a good level of purchaser service. Wireless advancements of today assure multiple reimbursements for business. Regardless of where on earth you are found or where you move to; if you need immediate access to the net, mobile business broadband is the solution. Across the world, in major urban towns, airfields, shopping centers and cafes, high speed services are available, which let you connect remotely.

By benefiting to 3G cellular technologies, workers and entrepreneurs can access their email accounts, surf the web and stay hooked up to their commercial networks while on a tight schedule, anywhere around the globe, twenty-four hours per day and 365 days a year. To make effective use of mobile broadband for your business, you want to speculate in a couple of things. First purchase a good 3G mobile telephone. Glaringly, Blackberry is the most fave choice; however if you’re into cost efficacy, you can select from Nokia or the Apple iPhone. Get the telephone on a good business plan and make efforts to do a market comparison before you purchase.

Second, invest in a computer, which should have Bluetooth and WiFi connectivity. You don’t have to go for something costly from Sony or Apple, even a second hand laptop with those discussed features, would get the job finished. 3rd and most significantly, you’d need a wireless modem or a wireless USB modem from a service supplier on a business contract. This will permit you to attach to the Net on the move and from anywhere, even if a WiFi hotspot isn’t available. Hopefully, all this info will help you in development of better decisions for your business and for you to go worldwide mobile.

Generate More Traffic to Your Facebook Business Page

Every day, over 20 million users logged on to Facebook are interacting with Business Pages. This number may seem daunting, and indeed it isn’t easy to make your Page stand out from the millions of others… especially considering that your competition included billionaire brands like Wal-Mart.

However, this doesn’t mean you can’t stand out from the crowd. Before delving too far into that (and we will), let’s first take a look at the reasons you should create a Facebook Business Page in the first place.

1. They’re free. And there isn’t a more inexpensive form of advertisement. With just an account on Facebook and a little time for set-up, you’re already ready to start generating traffic. That second part takes a bit more time than the initial set up, but you’re well on your way at this point.

2. They’re customizable. The static FBML application (which is also free) allows for complete customization of as many tabs as you see fit for your Page. It does require you have prior knowledge of FBML code (which is a derivative of HTML), but if you aren’t an expert in either, there are always services, some of which are relatively inexpensive, designed to help you create a great looking Facebook Business Page for your brand without requiring you to know anything about coding.

3. They’re known. What it means to have over 20 million people connecting with Facebook Pages is that you have 20 million opportunities to attract potential customers to your page. While you’re not going to capture that entire audience, 1 percent of 20 million is still 200,000 people. Even.01 percent is still 2,000 people that you can reach out to, so there is plenty of opportunity if you’re willing to reach out.

But creating your Business Page is only the first step. Once you’ve got it up, the next part gets a little more tricky – generating traffic. Still, with a few things in mind people will start liking your Page before you know it.

The most time-consuming, but also the most important way to promote your Business Page is to consistently keep it updated without cluttering it with too much superfluous content. Brand factoids, important updates, upcoming events or promotions, and videos are all great things to update your Page with, not only to keep it updated, but to engage the viewer with something he or she will be more interested in reading.

Keep it professional. Although your Page is connected to your profile, it shouldn’t be treated the same way. Keep personal information, such as your home address, family photos, and vacation plans off your Business Page. Not only does this have nothing to do with your business, but customers aren’t so much interested in your family outings as they are in what your brand has to offer.

People like pictures. Moreover, people don’t like the first thing they see when they land on a Page to be a great big wall of text. Especially when that great big wall of text looks the same as all the other great big walls of text that businesses have on their Pages. Make your Page stand out by utilizing the free FBML application (which you can set up as the landing tab for your Page) and capturing the attention of visitors.

The great thing about Facebook is that it’s one big string of people linked together by friendships, fanships, and likes. You can invite your friends to your Page, who will then invite their friends, who invite their friends and so on until you have more people liking your page than you know what to do with.

However, none of this matters if you don’t put it to action. Even if you have thousands of people who like your Page, it won’t mean much if they aren’t converting into more revenue for you. Remember to connect with your clientele and immerse yourself in the discussion. There’s no better way to build customer trust and brand loyalty than to put a personable face to the brand you’re advertising.

Management by Objectives Increases Effectiveness

What does it mean to be a manager? While the skills to be an effective manager are many and the exact mix of skills necessary will vary from job to job and sector to sector, most writers on business and management agree that successful management involves the planning, organising, leading and controlling of resources, including personnel, to efficiently and effectively achieve organisational aims.

If you do any of these things, then you are a manager, whether or not the word “manager” appears in your official job title. However, many managers, especially ones new in the role, don’t feel well-prepared for the job and consequently, need advice and guidance in how to begin to fulfill their new role in a way that is effective and satisfies the requirements of superiors.

Know that, although there are no absolute measures of managerial effectiveness, nevertheless there is broad agreement that when a manager satisfies the aims and goals of the organisation he or she works for, effectiveness has been achieved. The problem is in defining exactly what these aims and goals are and then laying out a format of standard operating procedures that managers can follow to become more effective in achieving them.

One such way is the KPI, or Key Performance Indicator, a well-known approach where the job requirements of a management role are specified in a list of qualities, skills and outcomes written down on paper, with important ones subdivided into smaller subgoals with a numerical target attached, such as number of units sold, percentage increase achieved or number of times completed in order for the manager’s performance to be deemed satisfactory.

In particular, one of the most famous versions of the KPI solution is the “Management by Objectives” approach of Peter Drucker, the renowned writer on management issues. This is where the aims and goals of the organisation are arranged and presented as “Objectives” that must be fulfilled and then managers are evaluated on how well they contributed to the achievement of those objectives.

The downside to this approach is that it is often very difficult to apply in the real-life workplace. Typically, many problems arise and a whole range of issues complicate the achievement of these objectives, which can sometimes suggest that the idea itself is not all that great. However, the general consensus in business is that it is felt to be a practical construct and a useful description of “how things ought to be done”, even if things do not actually always end up being done exactly as the model describes. So, despite its difficulty in application, Drucker’s Management by Objectives remains an excellent way to envisage the goals of an organisation and create a template of performance for managers to strive for, while also acting as a map that guides the organisation in the achievement of its aims and the development of its future business trajectory.

In addition, Drucker also delineates eight practices that all effective managers follow -

1/ They ask “what needs to be done”

2/ They ask “what is right for the enterprise”

3/ They develop action plans

4/ They take responsibility for decisions

5/ They take responsibility for communicating

6/ They focus on opportunities

7/ They run productive meetings

8/ They think and say “we” rather than “I”

These eight practices of effective managers can be grouped into 3 areas – the first two practices give them the knowledge they need to do their job; the next four allow them to change this knowledge into action; the last two make sure that the whole team or organisation is responsible and accountable (not just the individual manager).

So a commitment by organisations to implement, at least as a broad framework, Drucker’s Management by Objectives and a commitment by managers to perform the eight practices described above will lead to greater movement towards organisational goals and a marked increase in managerial effectiveness.